What DO Administrative Assistants do?

Happy Administrative Professionals’ Week!

When I tell people that I am an administrative assistant, I’m often asked what that is.

Now, what I do will not be exactly what the administrative assistant in your office does because responsibilities differ depending on the industry you are in. When I worked in a small grain buyer’s office, I mostly did accounts receivable and invoicing, but when I worked for a large steel manufacturing company, my position dealt with a majority of the filing with a sprinkle of accounts payable work.

(Are you bored yet? I totally understand if you are. Sorry ’bout that.)

In my current position, I have three bosses, which has its ups and downs. These are a few of my job duties:

  • Typing memos, letters, meeting minutes, and company-wide bulletins
  • Scheduling meetings and booking meeting rooms
  • Arranging hotel accommodations and conference registrations
  • Supplying meetings with coffee and water, and ordering lunch if needed
  • Sorting and distributing mail

So, as you can see, administrative professionals take care of many different tasks that help keep the inner workings of an office running smoothly.

Administrative professionals are always learning new things. To help keep my skills fresh and up-to-date, I became a member of the International Association of Administrative Professionals (IAAP), a professional association based in the United States that provides networking and education opportunities to administrative professionals. This year, I decided to jump ship and join the Canadian-equivalent, the Association of Administrative Assistants (AAA), so I could be exposed to content more relevant to Canadian administrative professionals. The one thing I would like to do with my membership in the AAA is help create a branch in Lethbridge to bring back the networking element that was lost when IAAP changed their organizational structure in 2015. I might just start with a Facebook group and go from there. If you are an administrative professional and live in Lethbridge or surrounding area and would be interested in a local networking/education group, send me an email and we’ll set something up.

On Administrative Professionals’ Day, which is April 26 this year, it is customary to show appreciation to the administrative professional in your office with cards, flowers, and lunches (Starbucks gift cards are nice too, just saying.) The thing I look forward to the most on this day is the Administrative Professionals Gala that 94.1 CJOC and 98.1 The Bridge put on at The Coast Hotel and Conference Centre. It’s a night of drinks, appetizers, and prizes, and the last two years I have attended the gala I have won prizes, so I’m hoping for a trifecta this year! (Aaaaand I’ve probably just jinxed myself.)

My husband and me at last year’s Administrative Professionals Gala

So, to all the administrative professionals out there…

2016: A Lethbridgian Review

I’ve only been blogging on a regular basis for the past four weeks, so it may seem a little silly for me to write a year-end review. But I assure you, it can still be done!

I’m going to fill you in on what I was doing before I came back to the blog in November.

January

2016 was going to be the year I would finally lose weight. Forget the past nine or so years I have been saying it, I was actually going to accomplish it this year — and I did! Most of the kudos belong to my treadmill (for getting me off the couch) and my Fitbit (for helping me track my progress). I still have a little more weight to lose, but I have formed a pretty solid foundation as far as my eating and exercise habits go, so I just need to keep going strong into the new year and I may finally reach my goal in 2017. I can’t wait!

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February

For the first time since I don’t know when, I experienced true tranquility when I visited the feature pyramid dedicated to the Year of the Monkey at the Muttart Conservatory in Edmonton. Something about the sound of trickling water, the feel of cool air on my skin, and the sights and smells of the surrounding plant life made me never want to leave. The sense of calm I experienced actually brought tears to my eyes. After coming home, I knew that I needed to see the garden one last time before it changed over to a different theme, so I dragged my family up for a day trip on the final day. The trip was exhausting but worth it.

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March

This was my third year dancing in the Ammena Dance Company‘s annual show, An Explosion of World Dance & Music. I chose to be in a circus-themed burlesque piece set to Circus by Britney Spears and Applause by Lady Gaga. I wore a ringmaster’s outfit as my costume, and was thrilled to learn that this piece would open the show. It was A LOT of fun!

(photo credit)

April

This year marked 15 years since I graduated from Catholic Central High School (feeling old, now), and since plans for our 10-year reunion fell through, a group of classmates decided to organize a 15-year reunion at Average Joe’s instead. It was a night of drinks, appetizers, and a lot of catching up. Unfortunately, not many of my high school friends were able to attend, but I enjoyed seeing everyone who could.

May

There is not much to note from May aside from finally being given the go-ahead to move my desk at work to a new area. My new space is larger and has more natural light than my old desk. Plus I get to look out of a huge window every day. Not too shabby!

June

My husband and I got to dress up all fancy and attend a ball to celebrate our 9-year wedding anniversary. We clean up pretty good, eh?

July

For most of the first half of 2016, our daughter was obsessed with the children’s show Peppa Pig. My husband’s cousin tipped me off about a Peppa Pig meet & greet happening at West Edmonton Mall, so we decided to plan a whole trip around it. In addition to waiting an ungodly amount of time to meet and have our picture taken with Peppa Pig, we went to the World Waterpark, Galaxyland, the sea lion show, and observed the marine life at Sea Life Caverns.

August

For some reason, I thought it would be a good idea to take our daughter to Calaway Park during the August long weekend. Nope, not doing that again. But I felt the need to have her experience a right of passage of almost every child who grows up in southern Alberta. She had a blast, so that’s all that matters. Not the line-ups, or the expensive food, or the heat, or all the walking you have to do, or…

September

Another first that our daughter got to experience this summer was her first ride in an airplane. My sister-in-law was getting married just north of Vernon, B.C., and we decided to skip a lengthy car ride in favour of an hour-long plane ride and a little bit of driving. This was one of our smarter ideas out of all of our summer excursions. I’m happy to report our daughter is a natural flyer who enjoyed every minute up in the air. It was nice to be back in B.C. again too since the last time we were both there was shortly after our wedding in 2007. Beautiful, as always.

October

I took a break from social media in October to focus more on myself. The steady decline in sunlit hours wreaks havoc with my mental health and I was not feeling great. I feel the need to take a break from social media every once in a while so I can recharge my batteries (hello, introvert!) and get away from all of the voices on my various social media feeds. It helps me retain my sanity, really, even though it pisses off my friends and followers when I disappear with no warning. But I think it’s better to go on a hiatus than to constantly post depressing updates.

Your turn!

What have you enjoyed about my blog so far?

What would you like to see more of in 2017?