What DO Administrative Assistants do?

Happy Administrative Professionals’ Week!

When I tell people that I am an administrative assistant, I’m often asked what that is.

Now, what I do will not be exactly what the administrative assistant in your office does because responsibilities differ depending on the industry you are in. When I worked in a small grain buyer’s office, I mostly did accounts receivable and invoicing, but when I worked for a large steel manufacturing company, my position dealt with a majority of the filing with a sprinkle of accounts payable work.

(Are you bored yet? I totally understand if you are. Sorry ’bout that.)

In my current position, I have three bosses, which has its ups and downs. These are a few of my job duties:

  • Typing memos, letters, meeting minutes, and company-wide bulletins
  • Scheduling meetings and booking meeting rooms
  • Arranging hotel accommodations and conference registrations
  • Supplying meetings with coffee and water, and ordering lunch if needed
  • Sorting and distributing mail

So, as you can see, administrative professionals take care of many different tasks that help keep the inner workings of an office running smoothly.

Administrative professionals are always learning new things. To help keep my skills fresh and up-to-date, I became a member of the International Association of Administrative Professionals (IAAP), a professional association based in the United States that provides networking and education opportunities to administrative professionals. This year, I decided to jump ship and join the Canadian-equivalent, the Association of Administrative Assistants (AAA), so I could be exposed to content more relevant to Canadian administrative professionals. The one thing I would like to do with my membership in the AAA is help create a branch in Lethbridge to bring back the networking element that was lost when IAAP changed their organizational structure in 2015. I might just start with a Facebook group and go from there. If you are an administrative professional and live in Lethbridge or surrounding area and would be interested in a local networking/education group, send me an email and we’ll set something up.

On Administrative Professionals’ Day, which is April 26 this year, it is customary to show appreciation to the administrative professional in your office with cards, flowers, and lunches (Starbucks gift cards are nice too, just saying.) The thing I look forward to the most on this day is the Administrative Professionals Gala that 94.1 CJOC and 98.1 The Bridge put on at The Coast Hotel and Conference Centre. It’s a night of drinks, appetizers, and prizes, and the last two years I have attended the gala I have won prizes, so I’m hoping for a trifecta this year! (Aaaaand I’ve probably just jinxed myself.)

My husband and me at last year’s Administrative Professionals Gala

So, to all the administrative professionals out there…

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One thought on “What DO Administrative Assistants do?

  1. Pingback: What Do Administrative Assistants Do? – Passionate About Music

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